Miles Dental Plan Privacy Policy

Welcome to Miles Dental Plan!

Thanks for using Miles Dental and our associated web sites, mobile applications, and software tools (collectively, the “Miles Dental Plan Services”). Miles Dental Plan provides services, including the Miles Dental Plan Services, to healthcare and other service providers (“Providers”), enabling them to offer services to their patients. It also provides services to health benefit plans and the employers that sponsor those plans for their employees. This Privacy Policy describes how we collect and use your personal information when you use the Miles Dental Plan Services.

We hope you will take the time to read this Privacy Policy carefully. By continuing to use the Miles Dental Plan Services, you agree to this Privacy Policy and the collection, use, disclosure, and storage of your personal information as described by this Privacy Policy. The Privacy Policy is between you and Miles Dental Plan, LLC and its affiliates (“Miles Dental Plan” or “Us” or “We”). If you do not agree with the Privacy Policy, please do not access or use the Miles Dental Plan Services.

We may modify this Privacy Policy or add additional terms from time to time to reflect, for instance, a change to the Miles Dental Plan Services or a change to the law. You should review the Privacy Policy regularly. Any changes to the Privacy Policy will be effective immediately upon being posted to the web site. Continued use of the Miles Dental Plan Services after any such changes shall constitute your consent to such changes.

Nature of Services

Miles Dental Plan provides a software platform that enables Providers to offer their services directly to consumers and for consumers to purchase services directly (or through plans established by their employers) from Providers. MILES DENTAL PLAN DOES NOT PROVIDE MEDICAL, DENTAL, OR HEALTHCARE SERVICES AND DOES NOT PROVIDE INSURANCE OF ANY TYPE.

Miles Dental Plan takes the privacy of its users seriously and complies with all applicable laws and regulations, including the Health Insurance Portability and Accountability Act (HIPAA). This Privacy Policy operates in conjunction with our privacy policies and procedures under HIPAA. For more information about those policies and procedures, see our Notice of Privacy Practices.

Information We Collect

We collect information to make your experience, and the experience of others, better. We may collect the following types of information from you:

  • Basic Information:We may collect personal information such as your name, date of birth, telephone number, email address, zip code, login credentials, and credit or debit card account information. We will also collect any personal information that you choose to post on the Miles Dental Plan Services.
  • Health Information:We may collect information about your healthcare or the healthcare of your dependents. We collect this information when you purchase or obtain Provider services, post content, submit information, or otherwise communicate with us. More information about how we handle this information may be found in our Notice of Privacy Practices under HIPAA.
  • Device and Usage Information:We may also automatically collect certain anonymous information when you use Miles Dental Plan Services. This information may include, for example, your IP address, your Internet browser and operating system type, the date and time of your visit, and the URLs of other web sites that referred you to us.

Cookies and Other Tracking Technologies

We may use cookies and other tracking technologies, such as web beacons, when you use Miles Dental Plan Services. A “cookie” is a small file placed on your computer that helps us to recognize your Internet browser. We may both first and third-party cookies and tracking technologies in our Miles Dental Plan Services. We may use cookies and tracking technologies to monitor how Miles Dental Plan Services are used, identify problems with Miles Dental Plan Services, improve Miles Dental Plan Services, analyze Miles Dental Plan Services traffic, monitor the security of Miles Dental Plan Services, provide you with information about products and services that may interest you, and gauge the effectiveness of our communications. Most Internet browsers allow you to adjust your preferences to reject cookies or to receive notifications before they are placed. If your browser is set to reject cookies, you may continue to use the Miles Dental Plan Servicies, but some aspects of the Miles Dental Plan Services may not function as intended.

How We Use Collected Information

We take your privacy seriously. We do not sell, share, rent, or trade the personal information we have collected about you, other than as disclosed within this Privacy Policy or at the time you provide your information and subject to limits set forth in the Notice of Privacy Practices. We do not share your personal information with third parties for those third parties’ direct marketing purposes unless you consent to such use or sharing.

Below are some examples of how we use the information:

  • To provide Miles Dental Plan Services, including creating and administering your Miles Dental Plan account;
  • To purchase services from Providers;
  • To pass payment information to Providers;
  • To respond to and fulfill your support requests;
  • To remind you of upcoming events, such as renewals;
  • To communicate with you about your Miles Dental Plan account, such as payment reminders;
  • To communicate with you about the Miles Dental Plan Services or Provider services, including changes to those services;
  • To develop new products and services;
  • To offer you tailored content on the Miles Dental Plan Services;
  • To provide you with information about products and services that may interest you;
  • For our legitimate business needs;
  • To maintain and improve the Miles Dental Plan Services;
  • And for any other purpose to which you consent.

How We Share Personal Information

We work with third parties that provide services and support for the Miles Dental Plan Services. We may share personal information with third parties for the following reasons:

  • Providers: We may share your information with Providers in order to complete your purchase of services from Providers or so that Providers can provide you with their services.
  • Service Providers:We may share information with service providers that help us deliver Miles Dental Plan Services.
  • With Your Consent:We may request your permission to share your personal information for a specific purpose. We will notify you and request consent before you provide the personal information or before the personal information you have already provided is shared for such purpose.
  • To Prevent Harm: We may share information if we reasonably believe it is necessary in order to protect your health or safety or the health or safety of others.
  • As Required by Law:We will share information when we are legally required to do so, such as in response to court orders or legal process; to establish, protect, or exercise our legal rights; to defend against legal claims or demands; or to comply with the requirements of any mandatory applicable law.

We require that our third parties only use shared personal information to perform the services requested in accordance with this Privacy Policy and have adequate security measures in place to protect any of your shared personal information.

We may also share information within our corporate family, such as with subsidiaries, joint ventures, or affiliates, to the extent permitted by law. In the event that we enter into a corporate transaction, such as a reorganization, merger, sale, joint venture, assignment, transfer, or other disposition of all or any portion of our business, assets, or stock (including in connection with any bankruptcy or similar proceedings), we may transfer personal information that we have collected to the relevant third party.

We may share non personally identifiable information, such as aggregated user statistics and log data, with third parties for industry analysis, demographic profiling, to deliver targeted advertising about other products or Miles Dental Plan Services, or for other business purposes.

All uses and disclosures that involve your personal health information that is protected by HIPAA will also be subject to the terms set forth in our Notice of Privacy Practices.

How We Protect Personal Information

We work hard to protect your personal information. We use commercially reasonable physical, technical, and administrative security measures to protect personal information we collect from loss, misuse, unauthorized access, or improper disclosure. Please understand that no security technology is completely secure, and remember that when communicating with Miles Dental Plan, email is not a secure form of communication when transmitting sensitive or personal information.

Third Party Data Collection

Some content or applications on the Miles Dental Plan Services may be provided by third parties, including analytics companies and advertising providers. The Miles Dental Plan Services may also include social media features, such as the Facebook “Like” button, and other widgets, such as the “Share” button or interactive mini-programs provided by third parties. These third parties may use cookies or other tracking technologies to collect information about you when you use the Miles Dental Plan Services. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across different web sites and other online services.

One of the third-party services that we use is Google Analytics, which is a web analysis service provided by Google. Google utilizes the data collected to track and examine the use of our web site and may share this data with other Google services. You can learn more about how Google uses and shares personal information and about any choices you may have with regards to your personal information by visiting their web site at The Miles Dental Plan Services may also use Google Analytics Advertising Features, including Remarketing with Google Analytics, to advertise online. Third-party vendors, including Google, may show our ads on websites across the Internet. We and third-party vendors, including Google, use first-party cookies (such as the Google Analytics cookie) and third-party cookies (such as the Double Click cookie) together to inform, optimize, and serve ads based on your past visits to the web site. To opt out of Google’s use of cookies, you may visit Google’s Ads Settings.

Links to Other Web Sites

The Miles Dental Plan Services may contain links to third party web sites, such as social media web sites. This Privacy Policy is only applicable to the Miles Dental Plan Services. Miles Dental Plan has no control of these third party web sites or how they handle your personal information. Please be sure to review these third party web site privacy policies before visiting their web sites.

Do Not Track

The Site is not currently configured to respond to Do Not Track signals.

Children’s Privacy

Miles Dental Plan Services are not intended for persons under the age of 18. We do not knowingly collect, maintain, or use personal information from children under the age of 13. If we become aware that a child under the age of 13 has submitted personal information to us through the Miles Dental Plan Services, we will immediately delete such information.

Contact Us

If you have any questions or feedback, please contact us by phone at 817-502-1800 or by email at